Arrange travel insurance

MyAV范 has a Business Travel Insurance policy that will insure MyAV范 employees and students who are normally resident in the UK. When travelling on MyAV范 business you'll need to register your trip.

Before you start

Check with your line manager/Principal Investigator/departmental budget holder that听you have permission to travel.

To register your trip, you鈥檒l need your:

MyAV范 user ID and password
Destination(s) of travel

You鈥檒l also need answers to the following questions:

Are you travelling against medical advice?
Have you done a Risk Assessment?
Have you had the required vaccinations?

1. Check insurance policy information Insurance policy conditions

No individual trip should exceed 12 months. For individuals who have been temporarily assigned to a country for employment or education purposes for a period in excess of 12 months, will be considered to be a secondee by the insurers, and as such, treatment for pre-existing medical conditions are excluded and you will require an additional health insurance policy.

If you are planning a trip to a Sanctioned territory like Russia, a sanctions questionnaire will need to be completed and this can take听3 weeks听for the insurers to approve the cover.

If travel is to Burkina Faso, Belarus, Libya, Syria, Afghanistan, Haiti, Mali, Somalia, Yemen, Nigeria (Niger Delta & north of Abuja), Iraq (outside of Erbil & Sulaymaniyah),Ukraine, Russia, Sudan, Israel and State of Palestine, then additional information will be required by the Insurance Section, as the policy has restricted cover for travel to these countries. The insurers are not currently providing travel insurance for Iran due to sanction restrictions.

Trips to Cuba: Please note that MyAV范鈥檚 travel insurer AIG,听are governed by the US agency OFAC regulations which will not allow claims payments into Cuba for trips over 30 days.

Associated links

Insurance policy summaries and information

2. Check insurance policy benefits Insurance policy benefits

The policy provides the following benefits:

Medical Expenses including Emergency Repatriation Expenses - Unlimited. There is no medical expenses cover on the policy in an individual's home country or country of permanent residence.听A minimum claim of 拢25 will apply.听
Baggage - 拢10,000 per person (claims over 拢3000 subject to 25% of excess amount). An excess of 拢50 is payable on a claim for personal electronic items, such as phones, laptops, and iPads.
Money - 拢3,000 per person (claims over 拢3000 subject to 25% of excess amount)
Electronic Business Equipment - 拢3,000
Other Business Equipment - 拢3,000
Cancellation & Curtailment Expenses outside UK- 拢10,000 (A 拢50 excess applies for travel that was not booked through Clarity)
Cancellation & Curtailment Expenses within UK- 拢2,000 (A 拢50 excess applies for travel that was not booked through Clarity)
Replacement Employees - 拢10,000
Personal Liability - 拢5,000,000
Travel Delay 鈥� There is cover for reasonable additional expenses, that have been incurred for travel or accommodation.
Loss of Deposits - 拢1,000
Hijack 鈥� Limit 拢500 per day
Legal Expenses - 拢50,000
Death, Loss of Limbs /Eyes, Permanent Total Disablement 鈥�3 x annual salary
Temporary Total Disablement - 拢60 per week (Payable for a maximum of 104 weeks) & 拢25 per week for Temporary Partial Disablement
Single Event Limit - 拢10,000,000 any one event.

Cover will not apply for a trip to a region for the following benefits if the FCO has an advisory for, only essential travel or advise against all travel to a region: Cancellation/Curtailment, Political/Natural Disaster Evacuation and Crisis Management.

A travel insurance guide is available in the link below which contains useful information for pre-trip, risk management, apps for assistance and how to remain safe whilst travelling.

3. Travel risk e-Learning Training resources available online

AIG travel assistance and travel e-risk learning website -听

4. Check health insurance cover Health insurance is provided, see visa requirements for the cover available

Staff and students embarking on a听term/year abroad in a US university under an F or J1 visa, can use the MyAV范 travel insurance which is "J" Visa compliant and is sufficient if the US entity confirms that they accept J Visa insurance.

Staff and students travelling to the US for more than 90 days are required to obtain a greater level of health insurance cover than that of a generic UK Travel Insurance Policy, for an additional cost, the MyAV范 insurers have developed a policy (in the link below).

The "Bronze Plan" in the link should be adequate cover but it is advised that you confirm this with the US institution who may have additional requirements which exceed that of the J1 Visa.

Associated links

5. Check annual leave cover There is cover for a few days taken as holiday in conjunction with the MyAV范 trip. The additional days must be in the same country or state as the MyAV范 trip.

Business trip duration and holiday duration

Less than 5 days business trip - 0 days holiday
5-12 days business trip - 2 days holiday
13-21 days business trip - 5 days holiday
22-35 days business trip - 8 days holiday
36-50 days business trip - 12 days holiday
51-65 days business trip -16 days holiday
66-80 days business trip - 20 days holiday
81-100 days business trip - 23 days holiday
101-365 days business trip - 25 days holiday
Over 365 days - 28 days holiday

6. Register your trip How to register your trip and arrange travel insurance through TravelCert.

To get insurance cover you need to听register your trip.听

If you are travelling to somewhere deemed 'unsafe' or a sanctioned country you will receive an automated email "TravelCert Trip Clarification Required". The insurance team will contact you about your trip.听

AIG will not be providing any insurance cover for trips to Russia due the international Sanctions.听

MyAV范